Site Settings Part-7 ( Site Collection Administration )

Welcome to the last part of site settings in SharePoint 2013. So, let’s begin quickly.

Today, we will be discussing about Site Collection Administration features. Here, you can see the followingsettings in the below category. Let’s discuss about them one by one.

 Recycle Bin

Here, we have Recycle Bin with a new added feature showing the view as per the End User Recycle Bin items and Deleted from end user Recycle Bin.

Site Collection Features

The following are the Site Collection features. It contains default features and custom features (created by developers).

Site Hierarchy

The following view contains the Site Hierarchy which displays Content’s URLs, Titles of contents like (List & Document Library) and a link to Manage them directly going to content library and list settings.

Site Collection Navigation

This contains the site collection navigations which contain options to enable Navigation Enabled like the Left Navigation and Global Navigation, then we have Security Trimming and Audience Targeting to be enabled to all the sites in the Site Collection.

Search Engine Optimization Settings

Here in search engine optimization settings, we can optimize it by adding metatags in the pages. You also have an option to filter the link parameters to avoid link based on popularity coming up as the search option.

Site Collection Audit Settings

It is a beautiful feature to track down the log files for changes in the site contents like Editing items, Checking out or checking in Items or Moving or Copying items to another location in the site and lastly Deleting or restoring items.

It also logs in the events of searching feature, editing the content type or a column and even the changes in the permission levels.

Audit Log Reports

This feature is the same as the previous versions where the reports are generated on content viewing, content modifications, deletion, content type and list modifications all related to content activity reports, then we have Information Management Policy Reports which contains Policy modifications and Expiration and Disposition. Then under Security and Settings Reports, we have Auditing settings, Security Settings and Lastly under Custom Reports, we have Run a custom report in which you can configure your filter yourself to generate a report.

Portal Site Connection

Then, we have a new feature to connect to your own external content by entering the URL or the name to connect to the portal.

Content Type Policy Templates

Again a new feature in SharePoint 2013 where we can set up policy in content type as well which is to be satisfied before deleting it.

So as per below screen shot, you can either create one or Import a policy.

You can create the policy using the form below. You can add up Name and Administrative Description, then we have Policy Statement. You can have the Retention policy where you can schedule the content by specifying the sequence at each stage.

Then, we have Auditing specifying if you want to audit the items and documents subjected to policy. Lastly, Barcodes which can be included as per policy to the documents and Bar codes can be attached.

Then, as mentioned, we can Import the same settings to their other sites by exporting the similar kind of policy and importing it back.

Storage Metrics

Here, as we can see, it contains the size of the site on the right corner and all the contents below.

Site Collection App Permissions

It contains the App Names or the site content’s Display Name and their interface identifier regarding their permission level.

Site Policies

Here, you can create new Site Policy putting in Name, Description. Then, we have rules to have Site Closure and Deletion configuration where we have three options:

·         Do not close or delete site automatically

·         Delete sites automatically

·         Close and delete sites automatically

Lastly, we have Site Collection Closure settings which makes them as read only when it is closed.

Content Type Publishing

Then, we have content type publishing hubs where we can see we have Refresh All Published Content Types where we have an option to refresh all the updated content types in site collection level.

Then, we have Content type error log which contains errors that will cause during content type syndication for this site which will have the following fields - the Item, Failure Stage, Message and the time.

Lastly, we have the Hubs for storing the content types for our case, it is our site collection which will be storing the content types.

Site Collection Output Cache

As per our screen, we can see Site’s Output Cache settings. Where we have Output Cache option to enable or disable them, so it will enable it to generate the output using the query input by the Administrator.

Then, we can maintain a default page output Cache Profile where you can provide an option as to how long items should be held in cache.

Then, we can see a Page Output Cache Policy which will define the page which is to be used to provide the cache output values.

Lastly, we have an option for default Cached Debug information on the pages which will help us developers to closely track the error logs.

Popularity and Search Reports

Popularity and Search Reports are a part of generating Excel reports based on a lot of queries as shown in the screen shot.

They are as follows:

Usage Reports

Usage

This report shows historical usage information about the site collection, such as the number of views and unique users. Use this report to identify usage trends and to determine times of high and low activity.

This report shows popular search queries that received low click-through. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

No Result Queries by Month

This report shows popular search queries that returned no results. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

Usage Reports

Usage

This report shows historical usage information about the site collection, such as the number of views and unique users. Use this report to identify usage trends and to determine times of high and low activity.

Number of Queries

This report shows the number of search queries performed. Use this report to identify search query volume trends and to determine times of high and low search activity.

Search Reports

Top Queries by Day

This report shows the most popular search queries. Use this report to understand what types of information visitors are seeking.

Top Queries by Month

This report shows the most popular search queries. Use this report to understand what types of information visitors are seeking.

Abandoned Queries by Day

This report shows popular search queries that received low click-through. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

Abandoned Queries by Month

This report shows popular search queries that received low click-through. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

No Result Queries by Day

This report shows popular search queries that returned no results. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

No Result Queries by Month

This report shows popular search queries that returned no results. Use this report to identify search queries that might create user dissatisfaction and to improve the discoverability of content. Then, consider using query rules to improve the query's results.

Query Rule Usage by Day

This report shows how often query rules fire, how many dictionary terms they use, and how often users click their promoted results. Use this report to see how useful your query rules and promoted results are to users.

Query Rule Usage by Month

This report shows how often query rules fire, how many dictionary terms they use, and how often users click their promoted results. Use this report to see how useful your query rules and promoted results are to users.

Variations Settings

Then, we have the Variation settings which is a very important feature. It is like how the labels will perform when you create a new site, list or a page.

You can also recreate the deleted pages and also you can have a check on the updates on a web part while you are updating one of them.

Lastly sending notifications on newly created or updated items.

Variations Labels

In this part of settings, we can create a new label as per the form below:

Firstly, we can set up the language, then the type of what the label will be, then we will have the Variation Homesite URL, Label name and Description, the Display Name and lastly contracts to put in users who can actually receive notifications.

Translatable Columns

Here, you can select the columns you would like all lists on your targets to translate by default. Individual lists may choose to customize their settings through the Library Settings on the Library tab.

Suggested Content Browser Locations

Here we can have suggested content browser locations settings.

We can have the Display name, url, Description for the content browser locations to be suggested.

HTML Field Security

Here, we can insert external iframes in HTML fields on pages in the site where you can set permissions on the pages to show dynamic content from other web sites and also it will add iframes from this domain.

SharePoint Designer Settings

Here, we see SharePoint Designer Settings for the first time where a developer can configure SharePointDesigner to be enabled or disabled on the site, then we have Enable Detaching Pages from the Site Definition where it states whether to allow Site Owners and Designers to detach pages from the original site. Then, we can see Enable Customizing Master Pages and Page Layouts, where Owners and Designers can be assigned access to Master Pages and other Page Layouts and lastly Enable Managing of the Web Site URL Structure to provide them with access to allow structure of their web site using Designer.

Site Collection Health Checks

This is nothing but a Microsoft Console which will run and check the Site’s space size, load on the site and other statistics parameters.

Site Collection Upgrade

Here, this is a new feature where the site is upgraded, according to the changes made on the master pages and page layouts.

We can see in the below screen shots to see our upgrades.

References : Microsoft & CodeProject